How to get number of version in SharePoint list/library item using PNP powershell

Ahamed Fazil Buhari
 
Senior Developer
April 16, 2020
 
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Getting insights on total number of version available for each SharePoint list/library item gives you an idea how often an item is getting updated and also helps to know how much space it took (because each version make new stroage space, example item with 4 MB attachment have 5 version then total size that item occupies is 5*4=20MB).

Here we provided site name and list/library names in a CSV file. list names are separated by #

sitelibcsv

The output will generate a CSV file with File path to SharePoint item and Version count.

function Get-VersionCount() {
    try {
        $fileLabel = Get-Date -format "yyyyMMdd-HHmm-ss"
        $fileLabel += "_VersionCount"
        $sitesLibs = Import-Csv -Path $PSScriptRootsiteLib.csv
        Add-Content -Path $PSScriptRoot$fileLabel.csv  -Value '"FilePath","VersionCount"'
        Write-Host $sitesLibs

        $sitesLibs | 
        ForEach-Object {
            $siteURL = $_.siteurl
            Write-Host "PNP Connection to " $siteURL -ForegroundColor Green

            Connect-PnPOnline -Url $siteURL -AppId $env:SPO_AppID -AppSecret $env:SPO_AppSecret
            Write-Host "`n"
            Write-Host "Executing for " $siteURL -ForegroundColor green "`n `n"

            # Loop through Libraries
            $libraryArray = $_.libraries.Split("#")

            $libraryArray | ForEach-Object {
                $verCountObj = @()
                $libraryName = $_                

                Write-Host "Checking Library - " $libraryName "`n" -ForegroundColor Green
                $query = "<View Scope='RecursiveAll'><RowLimit>5000</RowLimit></View>" 
                $listItems = Get-PnPListItem -List $libraryName -Query $query</pre>
                $ctx = Get-PnPContext
                foreach ($item in $listItems) {
                    $versionColl = $item.Versions
                    $ctx.Load($item)
                    $ctx.Load($versionColl)
                    $ctx.ExecuteQuery()

                    $versionsCount = $versionColl.Count
                    $filePath = $item["FileRef"]
                    Write-Host "File Name - $($filePath) "
                    Write-Host "File Path - " $filePath "Version Count - " $versionsCount -ForegroundColor Green
                    $verCountObj += "$filePath,$versionsCount"
                }

                $verCountObj += ""
                $verCountObj | ForEach-Object { Add-Content -Path $PSScriptRoot$fileLabel.csv -Value $_ }
            }
            Disconnect-PnPOnline
        }
    }
    catch {
        Disconnect-PnPOnline
        Write-Host "Exception Type: $($_.Exception.GetType().FullName)"
        Write-Host "Exception Message: $($_.Exception.Message)"
    }
}

Get-VersionCount

Happy Coding
Fazil

Category : PNP, PowerShell, SharePoint

Author Info

Ahamed Fazil Buhari
 
Senior Developer
 
Rate this article
 
Ahamed is a Senior Developer and he has very good experience in the field of Microsoft Technologies, especially SharePoint, Azure, M365, SPFx, .NET and client side scripting - JavaScript, TypeScript, ...read more
 

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